Security Responsibilities
Security Duties
Security, as the manager's eye in the organization and with its informational insight into the organization, can be a good advisor to management. Of course, it is very clear that security officials can be successful in this regard only if they have good knowledge, expertise, prudence, and foresight.
The security apparatus, based on the single article of the law approved on 12/2/68 by the Expediency Discernment Council, with specific organizational goals and structures, as an executive and supervisory body, is one of the clear examples and scope of the aforementioned principles and rules, and due to its characteristics, duties, and organizational position as one of the sub-sets of the organization, directly or indirectly and subtly, it has important duties in relation to the health of the work environment and the qualitative and quantitative control of employees, investigation and verification of financial and administrative violations, and the protection of facilities and premises, documents and records. Therefore, the security policy and method will generally be based on the following:
1- Attention and protection of the achievements of the revolution, promotion of Basij thoughts, and efforts to preserve the interests of the sacred Islamic system as the most basic duty of the security apparatus.
2- Prevention and avoidance of unnecessary and dry actions and prejudices and narrow-minded and reactionary methods and any monopolization in performing the organizational duties of the unit.
3- Striving to introduce the security apparatus as a safe confidant for the public (officials, managers, employees, and clients) in order to reflect their viewpoints, violations, and legitimate requests, and striving to address and take the necessary actions in accordance with the regulations to fulfill the logical and legal requests of the aforementioned.
4- Identifying the strengths and weaknesses of the organization in order to prepare and provide appropriate solutions and guidelines to address the shortcomings and existing problems to the head of the organization.
5- Complete and accurate observance of job descriptions and executive instructions and full use of acquired experiences.
6- Close and sincere cooperation with officials and others in achieving organizational goals and attention and effort in conveying and explaining the position of security as trusted and steadfast advisors to managers and joint efforts in the exchange and realization of this idea that: Managers and security officials are for each other, not against and facing each other.
7- Introducing the security apparatus and paying great attention to the fact that security measures in all cases are reasoned and documented and based on verifiable documents and that attention and action will be strictly avoided from unverified and unjustified reports.
8- Continuous and complete attention and effort to sanitize the work and administrative environment of the organization and prevent the occurrence of tension, threat, and intimidation to prevent the reduction of efficiency and work confidence of employees, complete mutual trust, and good faith towards each other.
9- Attention and application of enjoining good and forbidding evil in all matters.
Definition of Security
Security, in the language, means guarding and protecting. In terms of administrative custom, security refers to an institution that exists in the heart of the structure of an organization and has the important duty of protecting the health of its small and large parts against all kinds of existing deviations.
A) Security as a strong support for the health of the administrative community
The main duty of security is to protect the health of the organization; because every organization needs internal and external health to achieve its goals. Since the health of any organization is always exposed to internal and intrusive pollutions and threats, to maintain health and prevent pollution, we need a system that, with great care, firstly: prevents the infiltration of pests into the system. Secondly: by diagnosing and recognizing internal pests, it provides the grounds for timely treatment and the health of the organization.
Therefore, the presence of security in the field of organizational processes is always aimed at achieving the following two main goals:
1 - Macro and strategic goal: Maintaining and improving the protective and security capabilities of the organization in order to advance the goals of the organization
2 - Operational goals: Accompanying and assisting managers by providing effective advice and timely information, exercising supervision and taking effective actions to protect the safety and health of the organization's resources.
B) Security management duties to achieve goals
– Providing timely information on the system's status to the competent authorities
– Protecting premises, facilities, and equipment
– Protecting documents
– Protecting employees
– Performing assigned missions
Security as a management consultant: Security, as the manager's eye in the organization and with its informational insight into the organization, can be a good advisor to management. Of course, it is very clear that security officials can be successful in this regard only if they have good knowledge, expertise, prudence, and foresight.
Protection of personnel: The duty of human resources is to achieve organizational goals, but the duty of security is to maintain the health of human resources.
Realizing the rights of employees: From a management perspective, an organization can be successful, dynamic, and forward-looking if it has motivated and satisfied employees, because creativity and initiative do not arise from a dissatisfied employee or worker.
Therefore, the sources of employee dissatisfaction should be considered, and if these dissatisfactions are due to the mismanagement of the head of the organization, the management should be justified and its method corrected. Obviously, security can, in this way, provide significant services to management, the organization's employees, and, in general, to the Islamic conceptual system.
Realizing the rights of clients: One of the reasons for the establishment of departments, organizations, and agencies is to provide services to the people and, on the other hand, to pay attention and care to the satisfaction of clients.
Meritocracy (helping to appoint qualified people): According to the law, the appointment of officials to sensitive positions and officials of various administrative departments must be done after the security clearance of the device.
C) The role of security in preventing the occurrence of violations
Security is intended to prevent the occurrence of violations in the organization as follows:
First: The warning or preventive role.
Second: The corrective or therapeutic role.
Third: The role of separating from the system.
This important duty of security is similar to health institutions in some ways. For example, this institution first tries to prevent any pollution and disease, and then, if someone is infected, it treats him, and finally, if the previous two methods are not effective, it separates him from the system like a dead and rotten body and throws him away. Security plays such a role in the organization. Security in each organization, by predicting the type of violations and crimes that may occur in that organization, tries in various ways to open the eyes and ears of the employees of that organization to the traps and ambushes in the way and make them alert and aware. By doing these things, firstly: the possible damages that will certainly cost the system a lot of money are prevented. Secondly: In this way, the spread of violations and deviations among employees is prevented.
D) Preventing the occurrence of various types of administrative corruption
The general concept of administrative corruption from the perspective of the Management and Planning Organization:
It consists of the actions of government officials with the aim of benefiting and exploiting for themselves or other people or in exchange for receiving property for themselves or other people, which is done in the following ways:
– Violation of administrative laws and regulations.
– Changing and interpreting laws, regulations, and administrative regulations.
– Changes in administrative laws and regulations.
– Refusal, slowness, or negligence in performing legal duties towards clients.
– Facilitating or accelerating the work in an unusual way for certain people compared to others.
Types of corruption:
A: Micro and macro corruption:
Macro corruption is corruption that is carried out by superior administrative officials in a gang-like manner and with significant figures and has more political or governmental aspects.
Micro corruption is corruption that is carried out by junior employees.
B: Organized corruption and individual corruption:
In organized corruption, the required amount (bribe) and the recipient are specified in the administrative system, and the payment of the amount guarantees the performance of the work.
In individual corruption, amounts are paid to a few government officials, and there is no guarantee for the definitive implementation of the bribe-giver's request.
C: Rule-based corruption and prevalent corruption:
Rule-based corruption: Corruption in which the possibility of detection and punishment is reduced and the incentives for corruption increase.
Prevalent corruption: Corruption that has spread throughout the government agencies.
Rooting out some organizational factors in promoting corruption:
1 - Lack of transparency and accountability in the activities of the administrative system: The more in an open system,
Lack of transparency and accountability towards clients and the entire organization, and especially to the supervisory systems, the more administrative corruption will increase, and vice versa, the more the accountability coefficient in a system, the less administrative corruption will flow in that organization. Of course, it should be noted that this is more important at the higher levels of the organization, and the more senior managers are committed and adhere to this issue, the middle and executive levels will be more accountable to the organization and clients and even their superiors.
2- Granting excessive authority to managers: In some systems, it is seen that a manager is responsible for the implementation of affairs in the system and also has the duty of supervision and inspection, and this issue has caused a lack of transparency and the lack of proper accountability in that organization.
3 - Lack of stability in management: When the manager sees his position unstable, this issue will reduce his motivation for the assigned tasks. Reducing work motivation will lead to administrative corruption.
4 - Lack of job security for employees.
5 - Deficiencies, complexities, contradictions, and ambiguities in administrative laws and regulations.
6 - Lack of a merit-based system in dismissals and appointments: One of the most important factors in the occurrence of administrative corruption in terms of organizational behavior is the lack of a merit-based environment in organizational positions.
7 - Inefficiency and weakness of the administrative system.
8 - Professional incompetence of employees.
9 - Band playing.
10- Lack of proper motivational, reward, and punishment systems in the departments.
11- Weakness of knowledge and expertise of managers.
Suggestions of security management to reduce the occurrence of organizational factors promoting corruption in the system:
1 - Clarifying the laws.
2 - Establishing employee performance evaluation systems.
3 - Meritocracy in dismissals and appointments.
4 - Involving employees in the administration of affairs.
5 - Obliging the units to be accountable.
Some cultural and social factors of administrative corruption:
1 - Weakness of work ethic and social discipline.
2 - The prevalence of materialism.
3 - Strong family and tribal ties.
4 - Low level of ethics in society.
5 - Lack of a culture of accountability.
6 - Defects in the set of audit and irrelevant information.
Proposed solutions for security management to prevent cultural and social corruption factors:
1 - Promoting Islamic culture.
2 - Promoting the culture of duty and work ethic.
3 - Making people aware of laws, regulations, and citizens' rights.
4 - Increasing the level of information to the people and improving the accountability of executive agencies.
Security's Ethical and Organizational Charter
1) Acting on the rulings and principles of the holy religion of Islam
2) Observing laws and regulations and promoting the culture of responsibility, legality, and generalizing it in the organization
3) Efforts to ensure the job security of managers and employees
4) Observing the principle of respect and honoring clients
5) Observing the privacy of individuals and striving to preserve the honor and secrets of employees
6) Efforts to establish meritocracy by relying on identifying and introducing committed and specialized employees
7) Interaction and cooperation with managers to achieve organizational goals
8) Diligent efforts in identifying and preventing organizational damages
9) Identifying violators and lawbreakers and dealing with them appropriately and legally
10) Benefiting from a macro perspective and planning in accordance with modern technologies
11) Paying attention to three principles: accuracy, correctness, and speed in reviewing the received reports and providing timely information
12) Paying attention to the realization of three basic slogans: effective, decision-making, and accountable security
13) Performing assigned missions
